Work Smarter, Rule Your Email by Alexandra Samuel

Author:Alexandra Samuel
Language: eng
Format: mobi
Publisher: Harvard Business Review Press
Published: 2014-02-03T14:00:00+00:00

Note that this is a partial list: You’ll be able to build much more powerful rules if you know the full range of criteria available in your email tool’s rule builder and understand how to combine them. But don’t feel like you have to become an expert before you start creating rules. Just start with a few simple ones, and explore additional criteria options once you get comfortable with the basics.

To combine criteria, most email tools have an “advanced search” feature. Clicking the tiny arrow in the right-hand end of the search box in Gmail, for example, gives you a drop-down form. I have a strong preference for email services that let me use what is called Boolean search syntax to find messages quickly using just one quick string instead of having to fill out multiple fields with different parameters.

When you are combining criteria, it’s useful to know a few crucial search operators (which join keywords together to come up with a more specific search):

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